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Reorder Function

Intelligent purchasing management based on data and minimum stock levels. Avoid empty shelves and optimise your inventory with automatic reorder suggestions.

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With our reorder function you get full control over your company's purchasing and stock tie-up. The system offers two powerful methods for generating precise reorder reports, so you always buy the right items in the right quantities – whether you plan from historical sales or fixed safety stock levels.

Reordering based on the Reorder Report (Reorder Suggestions)

The reorder report – also called reorder suggestions – is the ideal tool for proactive, data-driven purchasing management. The feature calculates automatic purchase suggestions based on your historical sales data combined with future expectations.

When you generate a reorder report, you can fully tailor the calculation by filling in the following parameters:

  • Purchase for period: Specify how long the items you order should last (e.g. how many days' or months' worth of consumption you want in stock).
  • Based on period (P1): Choose the historical data period (e.g. the last 3 months) that the system should analyse sales from.
  • Compared with (P2): Optionally compare with another period (e.g. the same months last year) to account for seasonal fluctuations.
  • Expected change (in percent): Adjust expectations up or down if you anticipate general market growth, promotions or changed demand.
  • Max development in percent: Set an upper limit on the development to ensure that unusual one-off sales spikes don't create overstocking.
  • Item filtering: Use specific search terms to easily filter across items, categories or product groups.
  • Supplier: Narrow the report to a specific supplier, so you can consolidate your purchases in one place.

Reordering based on the Minimum Stock Report

If you prefer more traditional inventory management based on fixed buffer and safety stock levels, the Minimum Stock Report is the right choice. This report ensures you’re automatically notified and get purchasing help as soon as an item falls below its critical level.

The report is generated instantly based on the following filters:

  • Item filtering: Enter a search term to easily filter and narrow down specific items or item groups.
  • Supplier: Select a specific supplier to see only the associated items that need restocking.

Automatic data sources: The report looks directly at the minimum stock level defined for each item. To minimise manual data entry and ensure full synchronisation, this data can be retrieved automatically. We support data retrieval from either:

  • Your ERP system
  • Your webshop
  • Lagersystem's internal database

From report to goods receipt – Simple and flexible workflow

Common to both the reorder report and the minimum stock report is that the system never locks you in. You always retain full control and flexibility over the final purchases.

Once a report is generated, you’re presented with a fully worked-out purchase suggestion. Before the report is approved and confirmed, you’re free to change the desired quantity to order. This lets you adjust the order manually if, for example, you need to fill whole pallets, achieve a volume discount, or make a judgement call.

When you approve the report, the data is automatically transferred to goods receipt. The order is now ready and waiting in the system. When the goods subsequently arrive physically from the supplier, warehouse staff can quickly match the received goods against the order. This ensures a fast, error-free and efficient receiving process without unnecessary delay.

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